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Portal Calendar & Announcement Guidelines
I. General Posting Guidelines
  1. Faculty, staff, or other representatives from campus offices may request to have an event or announcement posted on Portal

  2. Registered student organizations may also request to post events and announcements, providing their request is directly related to the mission and purpose of the organization

  3. Exceptions may be granted by the Assistant Director of Campus Life if the event or announcement:

    • Is educationally beneficial to students

    • Pertains to a not-for-profit (free) event, particularly if the event takes place on a Thursday, Friday, or Saturday night

    • Supports the Campus Life & Event Services and institutionís missions in some significant way (as determined by Campus Life & Event Services staff members)

  4. Event and Announcement posts should pertain to all (or a significantly large group of) Southeast Missouri State University students

  5. Requests to post items on Announcements should be sent to campuslife@semo.edu

  6. Requests to post items on the Campus Life & Event Services Event Calendar should be submitted here.

  7. Requests will be handled on a first-come, first-served basis as soon as staff is available to process them

  8. Events [those that occur on a specific date(s), at specified time(s) and location(s)] will be posted on the event calendar, not in the Announcements

  9. Requests can not be posted on both the event calendar and the Portal Announcements, unless prior approval is received from the Assistant Director for Campus Life

  10. Exceptions may include the following:

    • Press releases for high-profile events

    • Introductions of a new series or classification of events

    • Notification of date changes (not time or location changes)

    • Urgent items or those which require student attention or action for the purposes of University policy or procedure

II. Announcement Posting Guidelines
  1. Requests for announcements will be posted for up to two weeks from the date of posting

  2. Requesters must compose any and all descriptions and explanations of announcements and include them with the original request; Campus Life & Event Services staff will not create descriptions for requested events

    1. Descriptions should not exceed 125 words

    2. Whenever possible, announcements should contain the web address of a page with additional information; this content will not be included in the announcement

    3. When a web page with additional description is unavailable, it is recommended that lengthy descriptions are submitted as a bulleted list

    4. Descriptions may be modified to correct errors or formatting.  Any other modifications to descriptions will be agreed upon by the requester and Campus Life & Event Services staff

    5. Any text posted must be directly descriptive of the event or announcement and may not contain any lewd, harsh, or inappropriate language

  3. Campus Life & Event Services staff can not re-post an item during the two week period in order for it to appear at the top of the announcement list
    1. If the requester would like the announcement to be posted for longer than two weeks, she/he may request that it gets posted again following the two week period

    2. Approval for extended time requests will be granted on a case-by-case basis

  4. Examples of items that can not be posted as an Announcement include, but are not limited to:
    • employee service recognition;

    • lost and found notifications;

    • sales of items for personal gain;

    • advertisement of a business or service provider;

    • or recruitment for or notification of off-campus activities or organizations not affiliated with or supported by the University

III. Event Posting Guidelines
  1. All requests for event postings must be submitted online from the Campus Life & Event Services website

  2. Requests for event postings will be entered and appear on the calendar upon receipt

  3. Requests may be submitted for confirmed events only

  4. A description of the event may be included with the request, but is not required

  5. Requesters must compose any and all descriptions and explanations of events and announcements and include them with the original request; Campus Life & Event Services staff will not create descriptions for requested events

    1.  Descriptions should not exceed 125 words

    2.  It is recommended that lengthy descriptions are submitted as a bulleted list

    3.  Descriptions may be modified to correct errors or formatting.  Any other modifications to descriptions will be agreed upon by the requester and Campus Life & Event Services staff

    4. Any text posted must be directly descriptive of the event or announcement and may not contain any lewd, harsh, or inappropriate language

  6. Examples of items that can not be posted an Event include, but are not limited to:
    • advertisement of a business or service provider;

    •  or recruitment for or notification of off-campus activities or organizations not affiliated with or supported by the University

  7. Changes to an existing event calendar post can be submitted to campuslife@semo.edu. Do not re-send an event request.

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