SOUTHEAST MISSOURI STATE UNIVERSITY
JOB DESCRIPTION FORM
CLERICAL AND SERVICE JOBS
NAME____________________________________ DATE WRITTEN____________
CURRENT TITLE________________________________ PHONE_____________
DEPARTMENT, DIVISION,
COLLEGE_____________________________________
IMMEDIATE SUPERVISOR______________________ _____________________
Name Title
DEAN, DIRECTOR,____________________________ ______________________
DEPARTMENT HEAD Name Title
APPROVED TITLE AFTER
EVALUATION____________________________________
(To be completed by Human
Resources Only)
List your position's primary responsibilities in
order of their importance. Under each
responsibility, include a list of the specific tasks that make up that
responsibility. Indicate the frequency
these tasks are performed. (If you cite
budget responsibilities or purchasing activities, please give the dollar
amounts involved. If you use
abbreviations, please explain or define the abbreviation with its first usage.)
FREQUENCY____________________PRIMARY
RESPONSIBILITIES______________
II. SPECIAL QUALIFICATIONS REQUIRED BY THE
POSITION (Please be sure that the
qualifications you state are supported by the job and are not specific to the
individual who occupies the job):
Certificates
or Licenses:
Special
Skills:
Tools
or Machines Used (Include computers, software, etc.):
Describe
the kinds of decisions you make. How
does each of these decisions require you to exercise judgment and/or
discretion? Please indicate the nature
of the judgments required and how these actions relate to or affect other parts
of your job or the jobs of others.
Does
your job require creativity, decision making, originality, etc.? Give examples.
What
policies, regulations or procedures guide the work of this job? Please identify the source of these
policies, regulations, and procedures (Governmental, University, work
processes, etc.)
Please explain how these guidelines, regulations or procedures interact with your work.
How
frequently is instruction given to you by your supervisor? Indicate in what form instruction is given
(verbally, brief written form, detailed written, etc.)
Describe the nature of the supervision you
receive.
How often is your work checked? (Is all work checked? Is it reviewed in stages? Are only completed projects reviewed?) Give examples.
How
does the successful completion of your work affect the services of your unit,
the college, major division, and/or the University? (Please try to give examples of your actual work output in
response to this question).
If
you, for any reason, are not able to perform your work on time or accurately,
what would be the most serious effect to your department, college, major
division, and/or the University?
Does
your job include working with confidential materials or papers? If “yes”, describe fully the nature of your
confidential work. (For example: files faculty tenure records; types
confidential memos, letters, etc.; processes payroll actions; responsible for
assuring safety of records; etc.)
Does
this job include responsibility for keys, cash or the security of others? If so, please describe in detail.
List
the nature, purpose and frequency of contacts with:
Others
within your department:
Faculty
and staff within other departments:
Public:
Students:
IX. PHYSICAL
DEMANDS
Describe
the physical demands of the work (does it involve such physical exertion as
climbing, lifting, pushing, stooping, kneeling, crouching, crawling, reaching
or balancing?).
Are
the physical demands occasional? ___
frequent ___ continual? (Give examples).
X. WORK
ENVIRONMENT
Describe
the work environment (Does it include any risk? Any discomfort? If yes,
is the risk or discomfort mild?
moderate? severe? Does it occur occasionally? frequently?
continually?)
XI. DIRECT
SUPERVISION EXERCISED
Does
this position supervise others? (List
titles of positions supervised.)
Describe
the type of supervision you give to others (for example, complete overall
supervision including hiring; assign work and give instructions for handling
assigned work; verify or check work performance).
XII. Job
Holder Comments
1.
Please
describe any important aspects of your job that have not been considered
elsewhere in this form.
2.
Are there
any other comments you wish to make?
XIII. Supervisor
Comments
1. What do you see as the important end results of the position?
2. Describe
the typical training sequence you or your department would provide to a newly
hired person in this position.
3. What actions must the job holder refer to you or others for approval?
4. What,
if any, comments would you offer to help the job evaluation committee
understand this job?